Description:
Primarily on-site
In addition to basic admin tasks, the position also requires some receptionist/front desk work and must start at 6:30 AM. The ideal typical work hours will be from 6:30 AM to 3:30 PM, including 1 hour of unpaid lunchtime.
Job Description
The Administrative Coordinator is primarily responsible for supporting an assigned manager (typically a director or above) with administrative tasks and performing the front desk activities. They will also provide back-up support for the Executive Assistant at the site.
Essential Functions
The Administrative Coordinator will prioritize workload and deliver specific clerical/administrative activities and services under the guidance of the assigned manager.
• Calendar management and coordination of meetings
• Coordinate domestic as well as international travel arrangements for the department
• Process Invoices and prepare expense reports
• Assist with ad hoc projects under general guidance from the manager
• Provide support to other members of the department as needed
• Interact with staff at all levels in a fast-paced environment
While being assigned to work at the front desk (typically 6:30 AM to 10:30 AM),
• Receives and greets visitors. Directs them to the appropriate place or employee and answers general questions.
• Issues control badges as required, records visitors' arrivals and departures.
• Ensure the vendors complete the safety and GMP training when needed and maintain the records.
• Answer incoming calls and route accordingly. Maintain updated phone list with changes.
• Ensure that the reception area is neat; call for taxi service if necessary; other miscellaneous items as assigned.
Requirements:
• 3 to 5 years of experience of administrative skills
• Proficiency in MS Office Suite (PowerPoint, Word, Excel) Outlook
• Must be a self-starter with the ability to multi-task
• Flexibility to accommodate rapidly changing priorities and deadlines.
• High level of accuracy and attention to detail
• Strong verbal and written communication skills
• Strong customer service skills
...Kickstarter is seeking a highly skilled and self-driven Creative Manager to join our dynamic team. In this role, you will be responsible for overseeing all aspects of the creative design process from concept to execution. You will manage creative vendors, lead design...
...completely confidential. All fees are paid by the client (hiring/selling practice). If you are now or will be seeking an opportunity as a Dentist or Specialist, send your resume/CV TODAY! For a full list of available positions or apply directly see our website:For up to...
..., Engineering/Maintenance, and R&D . GSP is helping a repeat client, and 30+ year Food Manufacturer, find newest 1st shift Sanitation Manager in the PHOENIX market!!! ( THIS IS A 1ST SHIFT ROLE) Highlights: ~30+ Year Food Manufacturer ~$100,000-105,000...
Conduct engaging English lessons tailored to students needs (beginner to advanced levels). Teach classes online or in-person, depending on your preference and availability. Create and implement lesson plans, assignments, and assessments. Utilize online teaching...
...Title: Social Media Strategist Duration: 3-4 month contract Location : Hybrid in Atlanta or New York City Synergis's client is seeking a contract social media marketing expert. The role is 100% focused on social media, supporting brand and performance marketing...